Terms of Service

These proposed Terms govern access to AssureSpan Credentials, AssureSpan Passport and associated vendor services (the “Service”) provided by GovConToolkit (“we,” “us,” or “our”). When adopted, using the Service constitutes agreement to these Terms. If you use the Service for an organization, you represent that you have authority to bind that organization. If you do not agree, do not use the Service.

A separately signed agreement with GovConToolkit controls if it conflicts with these Terms. These Terms do not replace contracts between suppliers, prime contractors or other portal participants.

Provide accurate account information, protect your credentials and authenticator, and promptly report suspected unauthorized access. Each person must use their own account. Account creation does not automatically authorize access to a supplier, organization or package.

You are responsible for actions taken through accounts you control, subject to applicable law. Approval signatures must be made by the authorized individual, using the required two-factor verification. Do not impersonate another person or sign on someone else’s behalf without valid legal authority and an authorized process.

You retain ownership of content you submit. You grant GovConToolkit a limited right to host, process, reproduce and transmit that content as necessary to operate the Service and carry out your authorized sharing instructions.

You must have the rights and permissions to submit or release information and must ensure records, declarations and supporting evidence are accurate. You are responsible for recipient authorization, classifications, markings, export controls and applicable contractual or legal obligations.

Do not upload classified information. Before uploading CUI, export-controlled or ITAR-regulated information, confirm that the deployment, personnel access and contractual safeguards are authorized for that specific information. Portal availability is not evidence of FedRAMP authorization, CMMC certification, an approved data location or government approval.

Do not bypass access controls, probe systems without permission, introduce malware, misuse another participant’s information, falsify compliance evidence, alter signatures or audit records, or use the Service unlawfully. Do not attempt to access another tenant’s records or download information after your authorization expires or is revoked.

We may restrict or suspend access reasonably necessary to address security risks, unlawful conduct or material violations. Where practicable and lawful, we will notify the affected account or organization.

Electronic signatures and recorded decisions represent the signer’s actions; they do not independently establish that the underlying information is accurate or that a release is legally authorized. You are responsible for your review and decision.

AI summaries, gap findings and generated agreements may be incomplete or incorrect. They are advisory, not legal advice, a certification or a substitute for qualified human review. Do not submit information to AI tools unless your organization permits processing by the applicable providers. Review all generated content before relying on it.

The Privacy Policy describes how information is handled. Hosting, authentication, storage and AI functionality depend on service providers. Third-party outages and terms may affect availability. Separate written privacy or data-processing agreements control where applicable.

We may update the Service and these Terms. Material changes will be identified with a revised date and notice appropriate to the change. Contractually required notice and any legally required consent remain applicable.

You may stop using the Service and contact us to request account closure or discuss data export. Closure does not necessarily delete approval, custody or audit records required for legal, security or contractual purposes. Retention and export arrangements may be set out in your organization’s agreement.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, EXCEPT FOR EXPRESS WARRANTIES IN A SIGNED AGREEMENT, THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE.” GOVCONTOOLKIT DISCLAIMS IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. WE DO NOT WARRANT UNINTERRUPTED OR ERROR-FREE OPERATION, COMPLETE SECURITY, THE ACCURACY OF USER-SUPPLIED OR AI-GENERATED CONTENT, OR ANY PARTICULAR COMPLIANCE OUTCOME.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, GOVCONTOOLKIT AND ITS OFFICERS, EMPLOYEES AND SERVICE PROVIDERS WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES, OR LOST PROFITS, REVENUE, BUSINESS OPPORTUNITIES, GOODWILL OR DATA, ARISING FROM OR RELATED TO THE SERVICE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

SUBJECT TO THE EXCEPTIONS BELOW, GOVCONTOOLKIT’S TOTAL AGGREGATE LIABILITY FOR ALL CLAIMS ARISING FROM OR RELATED TO THE SERVICE WILL NOT EXCEED THE GREATER OF (A) THE FEES PAID TO GOVCONTOOLKIT BY YOU OR YOUR ORGANIZATION FOR THE SERVICE DURING THE TWELVE MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR (B) US $100. THIS LIMIT APPLIES REGARDLESS OF THE LEGAL THEORY ASSERTED.

These exclusions and limits do not apply to fraud, willful misconduct or liability that cannot legally be excluded or limited. They do not override protections or liability terms in a separately signed agreement. If applicable law disallows a particular limitation, the remaining limitations apply to the extent permitted.

Proposed liability cap: The twelve-month fee cap and US $100 minimum above are draft provisions for legal review, not terms supplied or approved by GovConToolkit.

Contact GovConToolkit first to discuss concerns or disputes. Governing law, venue and any dispute-resolution procedure may be established in a signed agreement; this draft does not impose mandatory arbitration or waive class-action rights.

If a provision is unenforceable, the remaining Terms remain in effect to the extent permitted by law. Failure to enforce a provision is not a waiver of the right to enforce it later.